2020-2022 Madison Network of Black Professionals Officer Roles & Responsibilities


President

Two year term

  • President is the face of the organization and represents the network in the community.
  • Presides over general meetings and executive board meetings.
  • Accountable for ensuring that strategies are in place to fulfill the network’s mission, vision and agenda.
  • Provides workable agendas and determines order of business at general meetings and executive board meetings.
  • Provides assistance to committee chairs to help them do their jobs officially.
  • Initiates and maintains frequent communication with committee chair persons.
  • Strengthens relationships and promotes positive communication between network members.
  • Serve in advisory role for incoming President for 6 months following the end of term.
  • Is one of the two authorized Executive Board Members to make all payments on behalf of the Network (The other being the Events Committee Chair).
  • Serves as ex – oficio member of all committees.

Vice-President

Two year term

  • Support the President as needed.
  • Performs all duties of the President in his/her absence.
  • Serves ex –oficio member of all committees.
  • Serves in advisory role for incoming Vice – President for 6 months following the end of term.

Secretary

Two year term

  • Carries on official correspondence of the Executive Committee.
  • Records accurately all minutes of Executive Committee Meetings.
  • Makes minutes available at Executive Committee Meetings and to Network members prior to and/or at Luncheon meetings.
  • Work with President and members of the Executive Committee to prepare agendas for Executive Committee Meetings, Monthly Luncheons, and assists with planning the Executive Committee Retreat.
  • Is responsible for checking the Network P.O. Box before Executive Committee meetings and Monthly Luncheon.
  • Serves in advisory role for incoming Secretary for 6 months following the end of term.
  • Prepares and distributes e-newsletter.

Treasurer

Two year term

  • Nominated and elected by the outgoing Executive Committee.
  • Receives all of the money of the network from the President or Secretary and deposits it into the Network’s bank account within 48 hours.
  • Keeps an accurate record of the income and disbursements of the Network.
  • Reconcile the bank statement with the Network’s books between Executive Committee meetings.(Electronic version is acceptable).
  • Gives the Financial Report at each Executive Committee Meeting and submits a written copy to the Secretary.
  • Issues receipts for payments in form of check or cash.
  • Serves in advisory role for incoming Treasurer for 6 months following the end of term.

Membership Chair

Two year term

  • Coordinates onboarding process for new members.
  • Gives a membership demographics report at each Executive Committee Meeting and submits a written copy to the Secretary.
  • Works with Treasurer and Secretary to collect, track and document the demographics of the members.
  • Develops and executes a member retention plan.
  • Works with the Executive Board to establish membership and retention goals.
  • Assists in the efforts to communicate with active and lapsed members.

Events Committee Chairs

Two year term

Lunch Coordinator

  • Develops and coordinates on-going events.
  • Works with President to coordinate monthly luncheons.
  • Confirms monthly luncheon details with host and/or sponsor.
  • Advises the communication committee of the luncheon details.
  • Responsible for obtaining attendee count for monthly luncheons.
  • Coordinates food delivery and DJ Services for monthly First Friday.
  • Point of contact for First Friday venue.
  • Must attend at least 75% of events planned by The Network.
  • Provides opportunities for members to network.
  • Co-oversees the event committee.
  • Distribute event information using constant contact, Facebook and other social media methods.

First Friday Coordinator

  • Develops and coordinates on-going events.
  • Works with President and First Friday Partnership coordinator to coordinate monthly First Friday events.
  • Advises the communication committee of the First Friday details.
  • Coordinates food delivery and DJ Services for monthly First Friday.
  • Point of contact for First Friday venue.
  • Must attend at least 75% of events planned by The Network.
  • Provides opportunities for members to network.
  • Co-oversees the event committee.
  • Distribute event information using constant contact, Facebook and other social media methods.

Professional Development Committee Chair

Two year term

  • Provides personal and professional development opportunities.
  • Promotes job openings.
  • Oversees professional development committee.
  • Provides opportunities for members to network.

Webmaster/Social Media Chair

Two year term

  • Responsible for updating and maintaining the MNBP website.
  • Responsible for providing content for Social media sites including Facebook, Twitter, InstaGram, etc)

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